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Privacy Notice

EXTERNAL PRIVACY NOTICE

 

1. WHO ARE WE?

The Institute for Pure and Applied Mathematics “IMPA” is a non-profit educational and research association, qualified as a Social Organization and linked to the Ministry of Science, Technology and Innovation (MCTI) and the Ministry of Education (MEC).

Therefore, besides offering vacancies for hiring employees, IMPA works in constant collaboration with public authorities and educational institutions in Brazil and abroad, offering academic and professional training programs, scientific works and events, teaching and learning programs, among other opportunities in the educational sector.

 

2. PURPOSE OF THIS PRIVACY NOTICE AND PRESENTATION OF THE DATA PROTECTION OFFICER

This privacy notice has been developed in attention to Federal Law No. 13,709/2018 (“General Data Protection Law” or “LGPD”), in order to present how we use personal data to perform our activities and carry out our hiring, as well as to clarify the rights ensured by the LGPD in relation to such information.

In addition, this notice presents the identity and contact details of the person responsible for privacy and data protection issues at IMPA:

Data Protection Officer: E-mail:
Thayssa Araujo privacidade@impa.br

 

3. PERSONAL DATA USED BY IMPA AND RELATED PURPOSES

IMPA has specific purposes for the collection and use of personal data. These purposes and the information involved are presented below.

 

RECRUITMENT AND SELECTION OF COLLABORATORS FOR VACANCIES AT IMPA

To apply for a position at IMPA it is necessary to send some data and an updated resume to the e-mail indicated in the announcement.

If you are qualified for the vacancy, you must provide IMPA with additional information so that you can be admitted as a fellow.

Below is a description of the personal data used by IMPA and the related purposes:

Personal Data Purposes
  • Name
  • E-mail address
  • Telephone Number
  • Résumé
  • Identify the user and confirm that he/she meets the requirements for the position;
  • Enabling the dissemination of the progress of the selection process and its final result;
  • Enabling the user to receive miscellaneous communications;
  • To allow the regular exercise of rights assured to IMPA.

 

PARTICIPATION IN PROGRAMS, GRADUATE COURSES AND OTHER INITIATIVES OFFERED BY IMPA

IMPA offers several graduate programs, academic master’s degrees, professional master’s degrees, doctoral and post-doctoral degrees, as well as several courses and initiatives. To apply for a position, you must register on IMPA’s institutional platform (https://institucional.impa.br).

Below is a description of the personal data used by IMPA and the related purposes:

Personal Data Purposes
  • Name
  • Date of birth
  • Place of birth (city, state and country)
  • CPF
  • ID or passport Number
  • Visa (if foreign)
  • Sex (gender)
  • E-mail address
  • Telephone Number
  • Street Address
  • Filiation
  • Marital Status
  • PIS or Pasep
  • Résumé
  • Date of registration on the institutional platform
  • Date of last login
  • Photo
  • Academic background
  • School Records
  • Bank information
  • To identify the user and confirm the fulfillment of the requirements for the position;
  • To allow the user to register and be admitted as a participant in IMPA’s programs;
  • Allows the user to receive communications;
  • Allow access to the systems and tools made available by IMPA;
  • Allow the regular exercise of rights assured to IMPA;
  • Allow the disclosure of awards, theses and publications of IMPA students; and
  • To perform statistical studies on the user’s participation in the courses offered by IMPA.

 

REGISTRATION AND PARTICIPATION IN INSTITUTIONAL EVENTS:

IMPA offers institutional teaching and research events, such as congresses, seminars, conferences, symposiums, thematic programs, among others. It also offers a program of visiting researchers and post-doctoral fellows who collaborate with the institution’s researchers. The Institute also maintains cooperation agreements with scientific centers in Brazil and abroad.

Below is a description of the personal data used by IMPA and the related purposes:

Personal Data Purposes
  • Name
  • Date of birth
  • Place of birth (city, state and country)
  • CPF
  • ID or passport Number
  • Sex (gender)
  • E-mail address
  • Street Address and Telephone Number
  • Photo e authorization for image use
  • Current Institution and position held
  • Academic background (Institution, Degree, Year of Completion)
  • Bank information (if Brazilian)
  • Date of registration on the institutional platform
  • Résumé
  • Publications list
  • Migration Documents: Invitation Letter, Schooling, Place of employment, date of entry into the company, Last salary abroad, Initial Remuneration in Brazil, Current Remuneration, Indirect Benefits, Indirect Salary, Total Salary, Criminal Record Certificate, Declaration of no criminal conviction, RNME, Proof of payment of fees, Diploma (national) or post-doc declaration, Income statement.

 

  • Identify the user and confirm the fulfillment of the requirements for participation in institutional teaching and research events;
  • Allow the registration and admission as a participant in institutional events of teaching and research;
  • Enabling the sending of communications to the participant;
  • Allow access to the systems and tools provided by IMPA;
  • Enable the preparation of receipts and accountability reports for funding institutions;
  • To allow the regular exercise of rights assured to IMPA;
  • To select financial aid modalities for participation in events according to the graduation level of the participants;
  • To assist researchers in visa application processes with the Federal Police;
  • To allow the issue of certificates related to the activities performed; and
  • To perform statistical studies about the participation in the courses offered by IMPA.

 

 

APPLICATION AND PARTICIPATION IN THE INSTITUTIONAL CAPACITY BUILDING PROGRAM:

To apply for a scholarship position in the Institutional Capacity Building Program (PCI) at IMPA, in partnership with CNPq, you must fill out an application form and send it to the e-mail address indicated in a public notice.

If qualified for the vacancy, the candidate must provide IMPA with additional information so that he/she can be admitted as a scholarship holder.

Below is a description of the personal data used by IMPA and the related purposes:

Personal Data Purposes

At the time of registration:

  • Name
  • Date of birth
  • Place of birth (city, state and country)
  • CPF
  • Telephone Number
  • E-mail Adress
  • Street Address
  • Academic background
  • Institution of highest academic degree
  • Year of completion of highest academic degree
  • Résumé

 

At the time of admission:

  • Diploma of the highest academic degree
  • Visa
  • Bank Information
  • To identify the candidate and confirm that he/she meets the requirements for the position;
  • Enable the registration, admission and performance of the candidate in the IMPA Institutional Training Program;
  • Enabling the sending of communications related to the program;
  • Allows the disclosure of awards, theses and publications of the fellows in the IMPA site.

 

APPLICATION AND PARTICIPATION IN THE DEGREE PROGRAM:

To apply for a student position in IMPA’s Graduate Program, the user must fill out an application form and send it through the website indicated in the public Notice.

If you are selected for the position, you must provide IMPA with additional information so that you can be enrolled.

Below is a description of the personal data used by IMPA and the related purposes:

Personal Data Purposes

At the time of registration:

  • Gender
  • CPF
  • Telephone Number
  • Telephone Number
  • E-mail Adress
  • Street Address
  • Race*
  • Education background
  • Year of completion of secondary school

At the time of admission:

  • Copy of ID and CPF
  • Copy of High School Leaving Certificate
  • Proof of residence
  • Name, CPF, ID and address of legal representatives (if the student is a minor)
  • Copy of CPF, ID and Proof of Residence of legal representatives (if the student is a minor)
  • To identify the candidate and confirm that he/she meets the requirements for the position;
  • Making it possible to publicize and publish the progress of the selection process and its final result
  • Enabling the sending of communications related to the program;
  • Allows the disclosure of awards, theses and publications of the fellows in the IMPA Degree Program site;
  • allow the regular exercise of rights guaranteed to IMPA.

 

 

      * Race: for the exclusive purpose of preparing statistical studies for IMPA.

 

4. COOKIES AND OTHER INFORMATION COLLECTED THROUGH IMPA’S ELECTRONIC PORTALS

When accessing the IMPA portal some information may be automatically collected. This information allows the site to function correctly, to improve the user’s browsing experience, as well as to perform statistical studies about this page.

 

This is the information that may be automatically collected on our portal:

  • Strictly necessary cookies

These cookies enable essential functionality such as security, identity verification and network management. These cookies cannot be disabled on our systems. Although they are necessary, you can block these cookies directly in your browser, but this may compromise your experience and impair the functioning of the website.

  • Third-party cookies (Google Analytics)

 

These are cookies that enable us and third party services to collect aggregate data for statistical purposes about how our visitors use the site. These cookies do not contain personal information, such as names and e-mail addresses, and are used only to help us improve your site experience.

You can adjust your preferences for cookie collection from the settings on the internet browser used to access our portal to restrict the collection of this data.

 

5. SHARING OF PERSONAL DATA

IMPA shares personal data under its responsibility only when strictly necessary to achieve the purposes indicated in this privacy notice. We describe below who may have access to this data, and for what reasons.

Who?

Why?

Partners in general

 

When necessary to operationalize campaigns, programs, courses, subsidize research and initiatives at IMPA.

 

Public Authorities

 

According to the requirements of laws, regulations applicable to IMPA or in case of requests made by competent authorities.

 

Suppliers and service providers

 

When necessary to carry out the purposes set out in this notice.

 

 

6. DURATION OF TREATMENT AND SAFETY MEASURES

Furthermore, personal data processed by IMPA are kept only for the period necessary to achieve the purposes presented in this privacy notice and for an eventual additional period when necessary to comply with legal obligations.

Personal data is kept in a secure storage controlled by IMPA. Further details on the data security adopted by IMPA can be found in the Information Security Policy available at <https://impa.br/wp-content/uploads/2020/09/PSI_IMPA_v1.2.pdf>.

 

7. RIGHTS OF THE DATA SUBJECT

The owners of personal data used by IMPA have rights assured by the LGPD, which can be exercised by sending a request to the contact channel available in this notice. Requests may be made by the data subject himself or by a duly authorized representative.

The exercise of these rights depends on the fulfillment of criteria compatible with the legislation in force, such as the validation of the requester’s identity and the inexistence of technical and/or legal restrictions.

Below, we present the rights guaranteed by the LGPD:

According to the LGPD, it is possible:

  • To request confirmation about the treatment of your personal data by IMPA;
  • Request access to personal data processed by IMPA;
  • Request the correction of personal data, in case they are incorrect, inaccurate or outdated;
  • Request the anonymization, blocking or deletion of personal data, provided that they are unnecessary, excessive or treated in disagreement with LGPD;
  • Request the portability of personal data, in accordance with the regulations of the National Data Protection Authority;
  • Request the elimination of personal data processed with your authorization;
  • Request the revocation of any authorization to process your personal data;
  • To request information about possible consequences in case of non-provision of authorization for data processing;
  • Request information about sharing of personal data with third parties;
  • Request opposition to the processing of personal data performed in disagreement with the LGPD;
  • Request a review of decisions made exclusively in an automated manner (without human participation) and/or the provision of the criteria considered in making this decision; and
  • Petition the National Data Protection Authority in relation to the processing of personal data by IMPA.

 

8. UPDATES TO THIS PRIVACY NOTICE

This privacy notice was last updated on December 13, 2023.